Elections, AGM, and FREE PIZZA*, THIS FRIDAY.

It’s been a long and crazy year, UBCAni’s first year back fully in person after the pandemic, and hopefully we’ve made a good impression on what it takes to be an exec and how this club runs. It’s finally time for the great handover- UBC Anime Club’s new executive elections will be happening this Friday, along with the Annual General Meeting where we hear your concerns and feedback on the club as a whole and how it is run. Per tradition, in a bid to bring more members to the elections to vote, we will be offering FREE PIZZA to any *UBCAni members who show up to elections in person to vote! We really, really, really need people to vote, because with our record-breaking 400+ members this year and AMS requiring clubs to have at least 40% of their memberbase vote in elections in order to maintain our status as a club, that means we require at minimum close to 200 votes in order to continue existing as a club

Voting will done online via the AMS Campusbase website at this link here, which means that only club members who are UBC students and have joined UBC Anime Club’s Campusbase group are eligible to officially vote, so be sure to join the group before voting. The form will not be open until after elections, but you may use the link above to access it once it does, and you have until noon (12:00PM) Monday, March 28th to vote. The elections will be hosted in person at our usual weekly time and place, starting from 7:00PM onwards in the usual room, Buchanan A201 at UBC. However, in order to encourage voting as much as possible even from people who cannot attend in person, the presentations will be streamed in our Discord server in the elections channels. 

Schedule: 
5:00PM – Anime Viewings (Buchanan A203): Sabikui Bisco episode 10, Sakamichi no Apollon (Kids on the Slope), Macross Delta
5:00PM – Artist Meetup (Buchanan A202): Draw.kuku/PChat
6:30PM – Dinner Break
7:15PM – Elections (Buchanan A201)The agenda for elections will be as follows:

  • Call to Order; Opening statements from outing preseident Cole Fairweather & Trisha Wong
  • Approval of the Agenda
  • Executive nominee presentations:
    • President: Oleg Chepakovich
    • Treasurer: Michael Xian, Amar Gill, Nandika
    • Vice-President Internal: Afiq Aqlan
    • Vice-President External: Jacob Zhang, Yu Chen Zou
    • Creative Director: Poff
    • Director of Communications: Ray Raffaele, Danil (Couch), Grace Park
    • Events Coordinator: Naomi (Robomii), Andre Neville-Hadley
    • Librarian: Ivan Feng, Boris Levashko
    • Secretary: Cyrus Yong, Auritro Roy, Spencer “Ono” Terry
  • Open Floor (Annual General Meeting)

Time permitting, we may have a shorter Karaoke session if the AGM concludes early.


We would also like to remind everyone that although the recent PHO from BC has relaxed and lifted mask mandates, UBC and AMS are still requiring all attendees to club events to wear masks and show their vaccine passports in order to participate. We reserve the right to deny entry to individuals who do not comply with our event rules. Thank you for your understanding and cooperation.

UBC Anime Club Valentine’s Social 2022: Love is War!

Mark your calendars for Saturday, February 19th! Better a little late than never, we are finally glad to announce that we are going through with our Valentine’s event in person. This year, the event will be themed around the war of the deres- tsun, yan, kuu, dan, or just plain old dere, fight to prove that your dere of choice is justice!

When: 5PM – 10PM, Saturday, February 19th 2022
Where: AMS Nest Room 2306/2309, UBC Campus

Facebook event link: https://www.facebook.com/events/6992921060782962

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Schedule:

5:00 – Door opens, registration
5:20 – Introductions
5:30 – Game 1: Which Dere Are You?
6:00 – Game 2: I Can’t Believe You’re This Stupid, Baka! (Trivia)
6:30 – Game 3: Fireworks Confessions
7:00 – Dinner and mingle
7:30 – UBC Anime Music Performance
8:00 – 8:30: Cosplay Contest
8:30 – 9:00 – Prize raffle, Pinata
9:00 – Dance, courtesy of DJ Arka. Request a song through this form!

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Ticketing

Please note, unlike our Icebreaker event, this is a ticketed event. An Early Bird discount is available for those who register before the day of the event! Simply approach an exec about buying a ticket at this Friday’s weekly, or contact us directly either via email or @exec on Discord!

Early Bird prices:
$7 for UBCAni members
$9 for non-UBCAni members
At the door:
$8 for UBCAni members
$10 for non-UBCAni members

How to buy tickets:
Please approach an exec at our weekly event to pay for a ticket in-person. If you are unable to attend our weekly, please directly contact an exec either by DMing via Discord or via email to ubcani@gmail.com to make arrangements either to meet at our clubroom at another time, or to pay via e-transfer (last resort). Otherwise, tickets can be bought at the door upon entry. We accept cash and debit/credit.

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Raffle prize tickets

  • +1 upon entry
  • +1 for current UBCAni members
  • +1 for RSVPing to our Facebook event, which will be checked at the door
  • +1 to +3 depending on how many of our games you win!
  • +1 for Nitro boosting our Discord server

Large prize:
Racing Miku Kimono ver. figure generously provided by our sponsor, Anime Bargain Bin! Use our sponsor code UBCANI at checkout for 10% off purchases! https://animebargainbin.com/
Medium prizes:
Fate series plastic folders
Genshin Impact ini figures
Small prizes: Assorted weeb keychains

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Cosplay Contest
There are 3 categories attendees are eligible to win, each with their own prize! Please fill out this form before the contest if you wish to enter!
Best Craftsmanship: $20 Fabricland Gift Certificate
Audience’s Choice: Pink Pizza-holding Pengy
Judge’s Choice: Blue Pengy

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Volunteers wanted!
Interested in helping out? We’re always looking for volunteers! Perks of volunteering include free entry to the event as well as +3 raffle tickets as thanks for your generosity. Please fill out this form if you are interested in volunteering to see what types of volunteering we need and so we can contact you!

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Important info regarding COVID policies
This is a reminder that we will be requiring all attendees at the event to have their vaccine passport and proof of double vaccination available to be checked at the door. We reserve the right to refuse entry to those who will not show proof or are not vaccinated. Additionally, before attending any in-person events, you must complete a self-assessment for Covid-19 symptoms. Under absolutely no circumstances should you attend any in-person event if you are sick, “just a little bit” sick, or even maybe-sick! If you are sick, please stay home.

UBCAni’s 2021 in-person events COVID protocol

UBCAni will firmly require the BC Vaccine Card of full, double-dose vaccination (i.e. the green QR code) for all events starting October 24th.

We understand that members from outside of the province may be experiencing delays, but per BC’s provincial health regulations, we will be forced to only accept the QR code vaccine passport and deny entry to those without it, even if you have other proof of vaccination. For those from outside of BC (including international students), you will need to register to get vaccinated here with your Personal Health Number. If you don’t have a PHN, you will need to call +1-833-838-2323. If you got vaccinated outside of BC, please apply online for your immunization record here. Lastly, if your out-of-BC records are in a language other than English or French, please refer to this for translating it. 

Thank you for respecting our Covid-19 protocols!

Clubs Days and other announcements

Regarding the COVID Vaccine Passport

As you may now be aware, our activities and events at UBC Anime Club will be returning to being in person starting this week. Per AMS’s regulations for all club events and meetups as well as British Columbia’s provincial health policies, we will be requiring all attendees to present proof of their vaccination against COVID, ideally with the QR code vaccine passport and a copy of government-issued ID with a matching name. If you are unable to show proof of your vaccination or are not vaccinated, we reserve the right to deny you entry to our events.

Clubs Days: Memberships available for purchase!

When: 11AM to 3PM, next Tuesday and Wednesday, September 21 – 22
Where: AMS Nest/Main Mall. You can’t miss the 5 gazillion booths. We’ll be one of them!

We will be boothing in-person selling memberships and answering questions about the club! We accept payment by cash or debit/credit card in person. Look for the degeneracy and the guy in the maid outfit. We’re hard to miss. Now, technically, these dates aren’t set in stone, because Clubs Days formally takes place from September 21 to 24, and clubs are only given 2 days to booth in person while the other 2 are meant to be a virtual booth. So technically, this date could change next week. If it does, we’ll let you know in next week’s newsletter. Until then, though, we will use these dates.

Unavailable on either of those days? We will still be selling memberships in person on September 23 and 24, but these will (presumably) be from 11AM to 3PM at our clubroom in the Nest, room 3206c. You’re also free to buy memberships at our Icebreaker event on the 24th or at any other event throughout the year, including weeklies! 

Membership Prices
$8 for Returning UBC Members
$10 for New UBC Members
$12 for Returning non-UBC Members
$15 for New non-UBC Members

You may be wondering- if I can attend UBCAni events regardless of whether I’m a member, why should I buy a membership? Well, benefits include member-exclusive discounts at our sponsors (local restaurants and anime stores in Vancouver) just by flashing your membership card, access to our library of weeb goods, discounts at UBCAni’s bigger paid events like our annual Cosplay Cafe, and more! Also, members get free pizza at some of our events, like our upcoming Icebreaker (see below for more information). 

Emergency presidential re-election general meeting

Joon Choi, whom we elected as President of UBC Anime Club for the upcoming year, will unfortunately be stepping down due to surpassing the credit limit and UBC no longer considering him a student for this year, thus rendering him unable to serve as an AMS club exec. As the club formally needs an officially elected president to continue existing, we have no choice but to hold another emergency election general meeting as per AMS’s club rules.

This re-election general meeting will take place at 7PM, Friday August 27th in the voice channel of our Discord server. The primary reason for this announcement is not only to report this news, but to request member attendance during this meeting and to vote. AMS requires us to have at least 10 official club members who are also UBC students to log in to AMS Campusbase online with your CWL to vote in order for the meeting to be valid and the handover to be passed, so if any of you could spare the time to drop in and vote in order to ensure this club can continue to exist, that would be greatly appreciated. Even though there may only be one candidate for president, we still require a vote of confidence of at least 50% approval in order to successfully re-elect.

Furthermore, as we have chosen Cole, our current secretary, as the candidate to fill this role, this leaves the position of Secretary vacant to any members who may be interested in becoming an exec. Since this news was so sudden, and we’re scrambling to have everything sorted out before the school year begins, unfortunately we will only be accepting new candidates for Secretary until 11:59PM next Tuesday, August 24th. If you are, or know someone who is, interested, please fill out this form!

Thank you for your support in helping UBCAni to continue existing.

The results of this re-election will be announced with an edit to this post after the date.

UBCAni 2021-2022 Exec Team

Thank you to everyone who did their part to vote in our elections and contributed during the Annual General Meeting! Here is the future exec team for UBC Anime Club, 2021-2022:

President: Joon Choi
Vice President Internal: John Mao
Vice President External: Johnny Wei
Treasurer: Oleg Chepakovich
Creative Director: Jenny Zeng
Volunteer Director of Communications: Trisha Wong
Events Coordinator: Matthew Chau
Librarian: Samuel Hatch
Secretary: Cole Fairweather